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1.0 Overview

Portable computing devices, including but not limited to Personal Data Assistants (PDA), Blackberry devices, iPhones, laptop/tablet computers, etc., are becoming increasingly powerful and affordable. Their small size and functionality are making these devices ever more desirable to replace traditional desktop devices in a wide number of applications. However, the portability offered by these devices increases the risk that information stored or transmitted on them will be exposed. 

Â鶹´«Ã½ State University allows personal mobile computing devices to be used for business purposes as long as those devices adhere to the guidelines as stated below.

2.0 Purpose 

The purpose of the Â鶹´«Ã½ State University Mobile Device Policy is to establish the rules for the use of mobile computing devices. These rules are necessary to preserve the integrity, availability and confidentiality of Â鶹´«Ã½ State University information. Any questions or comments about this policy should be directed to Information Systems.

3.0 Scope

This policy applies to students, faculty, staff or individuals external to Â鶹´«Ã½ who own or operate a mobile device that communicates with Â鶹´«Ã½ State University’s equipment, networks or stores Â鶹´«Ã½ data in any way.

4.0 Policy

Listed below are the minimum guidelines when using a mobile device. Users must also follow additional guidelines which are defined in the Mobile Device Standard.

• Â鶹´«Ã½ State University sensitive data should not be stored on portable computing devices. However, in the event that there is no alternative to local storage, all sensitive Â鶹´«Ã½ State University data must be encrypted using approved encryption techniques and password protected.
• Â鶹´«Ã½ State University sensitive data must not be transmitted via wireless communication to or from a portable computing device unless approved wireless transmission protocols along with approved encryption techniques are utilized.
• All remote access to Â鶹´«Ã½ State University information resources must use a Â鶹´«Ã½ State University approved communication channel (e.g., Virtual Private Network (VPN), and web-based access to resources provided using the web, etc.).
• Computer systems not owned by Â鶹´«Ã½ State University that require network connectivity must conform to Â鶹´«Ã½ State University's information security policies and procedures.
• All mobile computing devices must have approved virus and spyware detection/protection software along with personal firewall protection (where applicable).
• Unattended portable computing devices must be physically secured.  

5.0 Enforcement 

Anyone found to have violated this policy may be subject to disciplinary action according to personnel policies and procedures. Students may be referred to Student Affairs for discipline. A violation of this policy by a temporary worker, contractor or vendor may result in action up to and including termination of their contract or assignment with Â鶹´«Ã½ State University.

6.0 Definitions

Â鶹´«Ã½ State University Network

Being connected to a Â鶹´«Ã½ State University network includes the following:

• If you have a network capable device (ex. laptop) plugged into a Â鶹´«Ã½ State University owned building, then you are connected to the Â鶹´«Ã½ LAN (local area network).
• If you have a wireless capable device (ex. laptop, iPhone) and connect to Â鶹´«Ã½Wireless or Â鶹´«Ã½Secure, then you are connected to the Â鶹´«Ã½ WLAN (wireless local area network).
• If you connect from a computer through the Â鶹´«Ã½ State University VPN (virtual private network), you are then connected to the Â鶹´«Ã½ LAN (local area network).

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Policy adopted:  02-25-2011
Revision adopted: 
Policy approval and adoption: Â鶹´«Ã½ State University President's Office and Information Systems Security